These Tips Will Help You Help Us Put Your Best Content Forward
So you’ve officially made the jump and are taking the first steps to boosting your online presence and generating higher ROI with your content strategy.
Congratulations you’ve picked the best company for the job.
Here at Content Pros, we do our best to make sure our customers are equipped with all the tools they need so we can guarantee the content generation process goes as smoothly and efficiently as possible.
As a result, we thought it would be nice to provide you with an article that will help you visualize the content review process.
In this post, we’ll discuss the following things:
- Industry best practices for providing feedback for your writing team.
- How to use various features within our platform to communicate with your team.
- How to do content revisions to give your team further direction.
We like to ensure that everyone has the tools they need to succeed be it our customers or our awesome team of writers.
So whether you’re an established customer, a new customer, or thinking about partnering with us to create awesome content for your brand, this post is here to show you the best ways to provide feedback and do revisions for a blog post.
Block Out Ample Time to Review the Content Uninterrupted
When preparing to sit down and provide feedback for your content, it’s vital to block out a predefined amount of time when you can tackle the process uninterrupted. This is because it’s much better to handle revisions when your mind is clear and not bogged down with a thousand other priorities that you have to handle for the day.
Plus, if you’re constantly being interrupted with various tasks, then you won’t be able to devote your full attention to the project at hand.
Doing something as simple as blocking out 15-30 min for the content review process can do wonders in helping things run smoothly and efficiently. It’ll also ensure that your time is being spent in the most effective way possible.
Read the Entire Post Before Taking Any Action
Okay, this one may seem like a bit of a no-brainer, but we felt that it was important to include. All too often, we find ourselves so busy with our work schedule that we get into the habit of taking little shortcuts to help maximize our productivity.
However, when it comes to reviewing your content, it’s important that you take the time to relax, sit down, and read through the entire blog post before taking any actions. This is because it’s much easier to start the feedback process once you’ve taken in all of the information available to you.
This way, you have a well-rounded and holistic perspective of the content, and as a result, you’re better equipped to leave more constructive feedback and revision requests.
Keep in Mind the First Submission Is a Draft
When we send your content over for review, it’s important to keep in mind that the piece that you have received is simply a first draft. This work-in-progress is by no means meant to be a finalized version of your content but if it is awesome! That means our writing team knocked it out of the park!
Bearing in mind that the content you receive is a draft helps keep the feedback and revisions process more effective. We expect minor tweaks here and there within the content in order for it to align perfectly with your brand. This is especially the case if you’re a first-time customer. The first time around, we work very hard to hammer down the perfect voice, tone, and style specific to your brand.
Use the Comments Feature to Communicate with Your Team
When providing feedback for your blog post, the comments feature is the most efficient method. If you’re new to our platform or unfamiliar with the Google Docs setup, no worries we’re here to show you the various ways in which you can access the comments feature to leave constructive feedback for revisions.
The quickest way to add a comment is by simply hovering your mouse over the right-hand edge of the document. Doing this will automatically cause the Add a comment button to appear.
Another way to access the comments thread is by clicking on the Open comments thread button, which is represented by a little grey comment bubble icon. You can locate this icon on the upper right-hand side of the menu, to the left of the blue Share button.
Clicking on this icon opens up the comment thread, which shows you a list of all of the comments that have been created for a specific document. Whenever you’re the first individual to make a comment, the only options listed in this panel will be the Notifications button and the Add a comment button.
A third way you can add a comment is by highlighting an area of text. When you do this, the grey Add a comment button appears on the right side of the document beside the line of highlighted text.
A fourth way to add comments to a document is by accessing the Add a comment button through the menu via the Insert tab.
Finally, the last way you can generate a comment on a document is by using the keyboard shortcut CTRL+ALT+M.
Keep in Mind Industry Best Practices for Feedback
Providing feedback is one of the most important parts of the content generation process. It helps to improve upon and enhance content by keeping it in line with your brand’s vision. The process of feedback for our writing team is also viewed as a valuable learning process where we gain greater insight into the eccentricities of your business identity and your specific approach to content.
When it comes to providing feedback to writers, we thought it might be nice to share with you some industry best practices that have been shown to facilitate great results with writing teams. You should strive to be:
The first best practice entails ensuring that your feedback is constructive. Constructive feedback is information-specific, issue-focused, and based on observations. Providing constructive feedback means giving concrete examples of what areas could use improvement and listing specific suggestions you personally feel would be most beneficial in terms of direction.
Providing positive feedback helps stimulate the reward centers of the brain and is shown to be much more effective when compared to providing negative feedback. This is because numerous studies have shown that critical feedback negatively impacts workplace morale and productivity, and more often than not leaves individuals feeling under-appreciated.
On the other hand, providing positive feedback does the exact opposite, boosting morale and productivity, and encouraging wanted behavior such as the right writing style, technique, voice, and tone.
Being concise is important. It can be easy for anyone to become overwhelmed with paragraphs and paragraphs of feedback. Sometimes something as simple as taking the time to create a list of bullet points as you’re reading through the content can help keep your feedback concise and targeted and thus, more effective.
However, we understand that sometimes, it’s not the easiest thing to organize your thoughts into a number of perfectly concise sentences. That’s totally okay. Many customers find it helpful to leave comments throughout a document, and then leave a short summary of their thoughts on the message board of our platform, SPP.
This helps get the attention of the entire writing team and leaves a nifty little message thread that can be much easier to navigate.
Being timely with your feedback is another essential part of the review process. Our writing team can often have a number of revolving projects on hand, so providing feedback within a short span of time helps ensure that the content is still fresh in your writer’s mind and at the center of their focus.
Being honest is also important. We never want you to sugar-coat your revision suggestions; but at the same time, we pride ourselves in being diplomatic and respectable in how we handle every relationship and interaction, and we hold our customers to the same standard.
If you’re finding it difficult to explain articulate your thoughts, use examples such as links.
Get in Touch
Let’s say you run into a situation where you really feel that it may just be easier to get in touch with your writing team directly as opposed to commenting back and forth about a particular subject.
If this is ever the case, rest assured that we have made this process as simple as possible. If you feel that it will be more productive, you’re always free to jump on a quick call with your writing team at your convenience.
Track Revisions with the Suggesting Mode
When making revisions to content, we recommend that you use the Suggesting mode as opposed to Editing mode, which edits the document directly. This is because when we edit the documents directly, it overwrites the content that was initially written with the new and revised content, making it hard to keep track of what was previously written in the draft.
This complicates the process of helping the writing team fully understand changes and gauge areas for improvement in content style, tone, and voice.
Making revisions in the Suggesting mode eliminates this ambiguity by tracking the changes made within a document. The feature allows you to include any revisions necessary, and it differentiates revised content from older content by marking the older content with a red strikethrough.
You can toggle between editing modes by clicking on the grey pencil icon at the top right-hand of the toolbar, located just under the blue Share icon.
Once this mode is selected, the Editing Mode icon will change to green at the top of the toolbar, and any deletions will be tracked with a strikethrough.
Furthermore, the revised content will be listed in a different color next to the old content that has been edited for deletion. A comment tracking the changes will be automatically generated in the right-hand margin of the document beside the change.
Creating revisions in this mode helps ensure that the process moves smoothly and that both parties are able to fully grasp the meaning behind each comment or revision.
So there you have it! This summarizes the best ways to provide feedback and do revisions for your blog posts. We hope that we’ve empowered you with this information so that you’re better able to help manage the content review process for optimal results with our team.
As a quick summary, when it comes to providing feedback and doing revisions for a blog post, remember the following:
- Block out ample time to review the content uninterrupted.
- Read the entire post thoroughly before taking any action.
- Keep in mind the first submission is a draft.
- Use the comments feature to communicate with your team.
- Keep in mind industry best practices for providing feedback.
- Track revisions with the Suggesting mode.
After all, you’re our top priority. It only makes sense for us to go the extra mile to give you all the tools necessary to succeed. Hopefully you found this post rewarding, and of course, we look forward to a long and fruitful partnership.
Happy content planning!